A relieving letter is an important document when changing jobs. It has important details about your previous job and shows that you completed your duties there.
Let’s talk about what a relieving letter looks like, why it’s important, and how to write one. We’ll also share some templates you can use in MS Word.
How to Write a Relieving Letter
When writing a relieving letter, HR professionals should follow these guidelines:
- Use the company’s official letterhead.
- Mention the employee’s last job title.
- Refer to their resignation letter.
- Clearly state the date it’s issued.
- Keep it brief, clear, and polite.
Details Needed in a Relieving Letter
Relieving letters can vary, but they usually include
- Company information: This shows the company’s professionalism.
- Date: Put this on the top left.
- Employee information: Include their name, job title, and department.
- Subject: Usually just “Relieving Letter.”
- Salutation: Start with “Dear” and the person’s name.
- Body: Confirm the resignation details.
- Formalities: Promise final settlement as per company policy.
- Signature: The sender signs off with their name, job title, and company.
Relieving Letter Format For Employee
A letter confirming release from work should be short and professional. So, it’s important to include all the necessary information and write a sample accordingly. Here’s an example that shows the format of the letter.
[Company’s Name]
[Company’s Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Employee’s Name]
[Employee’s Position]
[Employee’s Address]
Subject
Greetings
(Content)
Yours truly,
[Your Name]
[Your Position]
[Your Contact Information]
Email Relieving Letter Format For Employee
Subject: Request for Relieving Letter
Dear Sir/Madam,
I am [your name] and I have recently resigned from the position of [your designation].
I kindly request you to issue my relieving letter, final settlement, and the certificates I provided during my time with the company.
I submitted my resignation letter on [resignation date]. After duly serving my notice period and completing all required formalities, I would greatly appreciate your prompt issuance of my relieving letter. This is important as I need to submit it, along with other documents, to my new company when I start my new role on [new joining date].
Warm regards,
[Employee’s Name]
[Employee’s Designation]
[Employee’s Contact No.]
Relieving Letter Format For Employee Different Samples
Below are a few situations that may arise and the corresponding relieving letter formats.
Sample 1: Relieving Letter Sample For a Digital Marketing Executive
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Employee’s Name]
[Employee’s Designation]
[Employee’s Address]
This is to certify that [Employee’s Full Name], with Employee ID [Employee ID], has been relieved from their duties as a Digital Marketing Executive at [Company Name] effective from [Last Working Date].
During [Employee’s Full Name]’s tenure with us, they demonstrated exceptional skills and dedication in the field of digital marketing. Their creativity and strategic approach significantly contributed to our online presence and marketing campaigns. We appreciate their hard work and innovative ideas.
We would like to express our appreciation for their contributions during their tenure with us. We wish them the best in their future endeavors. Please be informed that the full and final settlement, including any pending dues, will be processed as per the company’s policies.
If required, our HR department can be reached at [HR Contact Number] or [HR Email Address] for any further assistance regarding your employment-related matters.
Yours sincerely,
[Your Name]
[Your Position]
[Your Contact Number]
Sample 2: Simple Relieving Letter Sample for an SEO Executive
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Employee’s Name]
[Employee’s Designation]
[Employee’s Address]
Relieving Letter
This is to certify that [Employee’s Full Name], with Employee ID [Employee ID], has been relieved from their duties as an SEO Executive at [Company Name] effective from [Last Working Date].
During [Employee’s Full Name]’s tenure with us, they displayed exceptional skills and expertise in search engine optimization. Their strategic approach and dedication significantly enhanced our online visibility and contributed to the success of our digital marketing efforts. We commend their valuable contributions and commitment to achieving our marketing goals.
We extend our best wishes to [Employee’s Full Name] for their future endeavors, and we have no doubt that they will excel in their career.
Warm regards,
[Your Full Name]
[Your Designation]
[Your Contact Information]
Sample 3: Relieving Letter Sample for Teachers
[School Letterhead]
[School Name]
[School Address]
[City, State, ZIP Code]
[School Phone Number]
[School Email Address]
[Date]
[Employee’s Name]
[Employee’s Designation]
[Employee’s Address]
Relieving Letter
This is to certify that [Teacher’s Full Name], with Employee ID [Employee ID], has been relieved from their duties as a Teacher at [School Name] effective from [Last Working Date].
During [Teacher’s Full Name]’s tenure with us, they exhibited exceptional dedication, passion, and teaching skills. Their commitment to fostering a positive learning environment and nurturing our students’ growth has been commendable. [Teacher’s Full Name] has contributed significantly to the academic and personal development of our students, and their efforts are highly appreciated.
We express our gratitude for [Teacher’s Full Name]’s valuable contributions to our school community and wish them every success in their future teaching endeavors. We are confident that they will continue to inspire and educate students wherever they go.
Warm regards,
[Principal’s Full Name]
[Principal’s Designation]
[Principal’s Contact Information]
Sample 4: Relieving Letter Sample for Accountant
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Employee’s Name]
[Employee’s Designation]
[Employee’s Address]
Relieving Letter
This is to confirm that [employee’s name], with Employee ID [Employee ID], has completed their tenure as an Accountant at [Company’s Name]. Their association with us was from [joining date] to [last working day].
During their time here, [employee’s name] demonstrated meticulous attention to financial details, accuracy, and dedication to maintaining the company’s financial records. We appreciate their contributions and wish them all the best in their future endeavors.
Sincerely,
[Your Name]
[Your Position]
[Your Contact Number]
Also Read:
Leave Application For Wife Delivery
Sample 5: Relieving Letter Sample for a Manager
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Employee’s Name]
[Employee’s Designation]
[Employee’s Address]
We confirm that [Employee’s Full Name], Employee ID [Employee ID], has been officially relieved of their responsibilities as a Manager at [Company Name], effective from [Last Working Date].
During [Employee’s Full Name]’s tenure, their exceptional leadership, dedication, and managerial expertise significantly impacted our projects and overall company objectives. Their ability to inspire and guide the team, coupled with their strategic vision, contributed immensely to our success. We deeply appreciate their hard work and positive influence on our organization.
We extend our best wishes to [Employee’s Full Name] in their future undertakings. We are confident that their skills and dedication will continue to drive success, and we believe they will excel in any professional pursuit they undertake.
Warm regards,
[HR Manager’s Full Name]
[HR Manager’s Designation]
[HR Manager’s Contact Information]
